Employee Onboarding
Digitise inductions, certificates, and compliance training — so employees are site-ready on day one
Solution
Site Access Management
Streamline site entry, verify worker credentials, and enforce QR Code gate rules across every site.
Main Features
Capabilities That Streamline Site Access Management
Turn entry points into automated compliance checkpoints.
Site Access Requirements
Set custom gate rules per site, ensuring workers cannot check in unless their profile meets every specific compliance metric.
QR-Based Site Verification
Generate a dedicated QR code for each site for workers to scan on arrival, allowing them to begin the site verification process directly from their mobile device.
Instant Access Status
Use integrated QR technology as a high-speed shortcut for gate security, allowing managers to verify an employee's certification status the moment they arrive.
10X your compliance management process
Benefits That Deliver Real Results
Measurable improvements for site security and gate control.
QR Code Gate Control
Enforced Perimeter Security
- Workers cannot enter a site unless their QR code passes every gate rule.
- Multi-site rules apply automatically, so every location stays protected.
Streamline Entry
Accelerate Access Verification
- Workers scan a QR code on arrival and get a pass/fail result in seconds.
- No manual sign-in sheets or gatehouse paperwork required.
Risk Prevention
Targeted Safety Compliance
- Pre-configured access requirements like Safe Pass and Manual Handling are checked automatically.
- Workers missing a required certification are blocked before they reach the gate.
Total Oversight
Keep Site Access Visible
- A live access log shows every entry attempt, pass, and fail across all sites.
- Site managers can filter by company, site, and date for instant reporting.
Secure Entry
How Site Access Management Works
A straightforward process from pre-clearance to secure site entry.
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QR Code Issuance
Contractors submit insurance, licences, and certificates through a secure portal.
Digital Onboarding
Worker profiles are verified and matched against each site's access requirements.
Access Configuration
Site managers configure gate rules, allowed roles, and required certifications.
Real-Time Scanning
Workers scan their QR code at the gate for an instant pass or fail result.
Impact is critical
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From Quote to Go-Live in
4 Simple Steps
What happens once you request a proposal.
1
Request a Quote
Share site numbers and risk categories; receive a tailored proposal.
2
Kick-off & Setup
Configure templates, scoring rules, libraries, and review reminders.
3
Pilot Programme
Run with one team/site to validate logging, scoring, and reporting.
4
Full Launch
Roll out across projects; train admins in under 90 minutes; ongoing support included.
See more
Contractor Management
Manage contractors across multiple sites with centralised records, structured company hierarchies, and multilingual compliance support.
eLearning
Transform complex regulations into interactive, multilingual courses that scale across your workforce.
Risk Management
Identify hazards, score risks, and track mitigation with digital workflows that keep your workplace compliant. Spot hazards, score risks, and control exposure across every site aligned to HSA expectations.
Action Log
Track corrective and preventive actions from incident to closure with full accountability and compliance proof.
Compliance Dashboards
Live dashboards and analytics that give you full visibility of compliance across teams, sites, and projects.
Hazard Spotting
Spot hazards, score risks, and control exposure across every site using an intuitive mobile hazard capture app aligned to HSA expectations.
Audit and Inspections
Create standardised templates, assign authorised auditors, schedule recurring site reviews, and capture live evidence with a powerful workplace inspection tool.
Why EduSafe
Compliance Management Made Easier
Digitise the tasks that protect people and operations. EduSafe brings together onboarding, training, incident reporting, contractor compliance and risk management with secure, searchable records. Exports are ready for audits and client reviews.
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FAQ
Frequently Asked Questions
Site Access Management queries, answered.
Once onboarded, each worker receives a personal QR code they scan at the gate to verify access.
Yes, each site can have its own gate rules, required certifications, and approved companies.
The scan returns an instant fail result and the site manager can see why access was denied.
Yes, contractors upload insurance, licences, and certificates through a secure portal in advance.
Yes, a live access log records every scan, pass, and fail across all sites.
Yes, workers and companies can be granted access across multiple sites from a single profile.